Position Type: Multicultural Affairs and Affirmative Action
Clinic for Educational Supports Medical Billing Specialist
University Corporation at Monterey Bay
Salary: $20.22 - $24.80 Hourly
Job Number: 2024-00039
Location: CSUMB Main Campus- Seaside, CA
Department: Education and Leadership
Description
To apply for this position, please send your resume and cover letter to GReynoso@csumb.edu.
This is a temporary, non-benefited position. 10-20 hours per week. All positions are open until filled.
The University Corporation at Monterey Bay ("Corporation"): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
Runs the daily operations of the office under the direction of the Center Director. Acts as the primary contact for clients, faculty and staff, and payers; schedules clients in the Electronic Health Record (EHR) and assists with appointment preparation. Leads authorization of the center to become an eligible Medi-Cal and other commercial insurance providers. Receives and acts on authorizations for treatment, schedules patients, receives payments, prepares the monthly deposits and report, and receives and verifies the monthly financial report that is presented to the Coordinator, and reconciles client accounts. In addition, the office staff maintains supplies, makes purchases using purchase orders, checks, or credit cards, and notifies internal and external agencies of maintenance needs.
Computer work, including but not limited to insurance payment, patient account, and budget reconciliation; using the various electronic medical record systems to schedule clients, add clients, or document billing information. Links to various insurance company billing systems to enter monthly billing. Responds to emails addressed to self or to the clinic. Acts on invoices for clients and assists with computer-based hearing aid orders.
Phone work, including but not limited to answering clinic office phones, calling case managers for authorizations, and responding to patient inquiries. Also includes calling supervisors and students when clients cancel; and assisting clients who receive therapy via telepractice with their Zoom connections.
Other work, as assigned, includes providing guidance to the clinic assistants and overseeing their work product; maintaining supplies and upkeep of the clinic areas, coordinating with other university or outside departments, communicating with the Center Coordinator about operations in the clinic.
OTHER FUNCTIONS
Performs other duties as assigned.
PHYSICAL WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
WORK LOCATION
Hybrid Position - This position is hybrid, requiring a combination of remote and in-person office work. Employee must be physically present in the office at least one day per week, with the remaining time spent working remotely.
Physical Work Location: CSUMB Main Campus: 100 Campus Center, Seaside, CA
KNOWLEDGE, SKILLS, AND ABILITIES
Required experience with creating systems to bill insurance companies and Medi-Cal.
Enthusiastic about working for an organization that helps children and adults with their communication and hearing needs.
Electronic Health Records and billing systems.
Microsoft Office suite, including Word, Excel, Teams, and Access.
Google Office suite
Able to respond to and provide help to people with communication, hearing, or cognitive difficulties.
Able to work as part of a team, a team that includes faculty, staff, and students (clinic assistants).
Able to manage more than one task at a time, including taking care of clients at the front office window, managing the phones, and helping faculty who walk in the office for help.
Able to give clear instructions and adapt the message if the instructions were not understood.
Preferred English/Spanish bilingual.
Qualifications
DESIRABLE QUALIFICATIONS
Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Special Conditions of Employment
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity, or national origin. Consistent with California law and federal civil rights laws, The University Corporation at Monterey Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin.
Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The University Corporation at Monterey Bay complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy.
We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are "at-will" employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Our salary schedule is available here.
The hourly hiring range for this position is $20.22-$24.80. Classification. This is a temporary, non-benefited position. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act.
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